The ICDSS committee is a team of student volunteers who are greatly interested in Data Science! Running one of the largest societies at Imperial is not an easy task, but is a fruitful experience. We aim to do work that is fun and meaningful at the same time.

Why join ICDSS?

• Chance to contribute to the Imperial College community
• Get to network with like minded individuals
• Use your position in the society to do something big! Create an event or lead a project 🙂
• Get to understand more about data science by learning with a dedicated community
• Enhance teamwork, communication, leadership, time management skills to show off on your CV for future jobs

What is ICDSS like?

We are a flat organisation and aim to be as inclusive as possible. Everyone’s opinions are valued and can choose to lead projects and campaigns. We collect extensive feedback from our community and make decisions based on that. Our members and committee members are from various degree subjects (Sciences, Engineering, Mathematics, Computing etc.) and so we welcome everyone who have an interest to join.

Generally

• We are looking for people with good communication, teamwork, time management skills and who are proactive when working. For most roles, we just need people who are passionate about Data Science and Machine Learning (no technical experience needed).
• We are actively encouraging for a fun and diverse committee for the coming year.
• Expected commitment would be a consistent 4-6 hours per week.
• Regular meetings will be held once every 2-3 weeks, sometimes after 6:00pm to accommodate for everyone’s availability.

How to run?

We are looking for people with good communication, teamwork, time management skills and who are proactive when working. For most roles, we just need people who are passionate about Data Science and Machine Learning (no technical experience needed).

Go to the Union website and nominate yourself for a role. You will need 1 seconder. Nominations close 4 March 2022, after that you will need to submit a Manifesto and everyone in the society will vote for you online. If you are unsure whether to run or not, feel free to contact the current committee!

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Roles Summary

Operations, Support and Infrastructure Team
1 x Chair
2 x Vice Chair
1 x Head of Finance (Treasurer)
1 x Head of Operations (Secretary)
1 x Head of Infrastructure and Web Service

Events and Marketing Team
1 x Head of Events
1 x Head of Socials

Marketing Team
2 x Head of Marketing and Outreach

Talent Development Team
3 x Head of Talent Development
2 x Head of Projects and Competitions
1 x Head of Mathematical Modelling

Sponsorship and Corporate Relations Team
2 x Head of Corporate Relations
2 x Corporate Relation Officer

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Detailed Descriptions

Chair x1

Responsibilities

• defining the direction and ensuring the growth of the club
• supporting operations on all fronts (marketing, events, projects, sponsorship)
• creating a fun and enjoyable workplace for members
• making sure that the club is run according to the club constitution and Imperial College Union’s Code of Conduct for Clubs, Societies & Projects
• attending meetings with the Management Board and complying with union policies (budgets, registration etc.)

Requirements

• Willing to commit at least 6 hours per week to work on ICDSS tasks
• You must be passionate about data science, data engineering, machine learning and ICDSS
• Excellent leadership, communication and teamwork skills
• Event organisation (hackathon, talks, lectures with external speakers), marketing and experience is highly preferred
• Previous committee experience will benefit

Vice Chair x2

The Vice Chairs work with the Chair to lead the society. They should oversee events (Fresher’s fair, lectures, AIhack, conferences) and campaigns (marketing, sponsorship, collaborations) to ensure that they are run smoothly and are successful. They should also help liaise with the College, Union, CGCU, the Data Science Institute along with the Chair.

Ideally:

• Willing to commit at least 6 hours per week to work on ICDSS tasks
• You must be passionate about data science, data engineering, machine learning and ICDSS
• Excellent leadership, communication and teamwork skills
• Event organisation (hackathon, talks, lectures with external speakers), marketing and committee experience is highly preferred
• Previous committee experience will be beneficial

Head of Finance (Treasurer)

• Head of Finance shall ensure the club’s financial objective to maximise the use of financial assets by contributing to the strategic and investment decision, mitigate the financial risk, budgeting to control the cost and fulfilling financial duties such as maintaining the financial account.
• Ideally:
  • You are motivated to commit at least 4 hours a week (including weekend) on ICDSS tasks on average
  • You are familiar with accounting, or are willing to learn via the union’s website
  • You are confident in interacting with multiple stakeholders to understand their needs
  • You have good understanding on financial management

Head of Operations (Secretary)

• Head of Operations shall support the club’s activities and ensure operational effectiveness and timeliness. You will work with the Chair and Vice Chairs to define tasks and help the society keep on track. You will also deal with room bookings, our email and help with our blog.
• Ideally:
• You are motivated to commit at least 5 hours a week on ICDSS tasks on average
• Comfortable with multi-tasking and contingency-planning
• Comfortable working in a fast-paced environment

Head of Infrastructure and Web Service x1

Head of Infrastructure and Web Services shall ensure that our digital services (such as our website) runs smoothly. The role will also be involved in creating for example web apps to track our analytics etc.

• Ideally:
• You have good software engineering skills
• You have experience in developing and deploying software through data science projects
• You are familiar with at least one of these languages: Python, R or Julia, Java, SQL
• You are comfortable with: Git, Unix

Head of Events x1

The head of events will be in charge of organising lectures, workshops as well as sponsor events within the society. Also responsible for the facilitation of internal communication (i.e. in the form of emails and group chats) to advertise and inform members of upcoming events and news.

Ideally:

• Excellent communication and teamwork skills
• Familiarity with MailChimp
• Good with email formatting and design
• Previous organisation experiences are preferred
• Previous committee experience will benefit
• Willing to commit at least 4 hours per week on ICDSS work

Head of Socials x1

The head of socials will be in charge of fostering the community aspect of ICDSS. This includes organising events such as bar nights, bowling etc. for members to get to know each other.

-Ideally:

• Excellent communication and teamwork skills
• Creativity in terms of coming up with social ideas
• Previous event organisation experiences are preferred
• Willing to commit at least 3 hours per week on ICDSS work
• Familiar with using Microsoft forms

Head of Marketing and Outreach x2

The Head of Marketing and Outreach leads our external communication campaigns related to the club’s activities. This role heavily involves the creation of digital content, such as promotional graphics and managing social media accounts and the ICDSS blog. Part of our outreach campaigns include reaching out to non-profits for pro-bono data science partnerships and collaborating with other student societies. The role will also be involved in recruiting a sub-committee to help organise our marketing campaigns.

• Ideally:
• You are motivated to commit at least 4 hours a week on ICDSS tasks on average
• Enjoys designing marketing graphics and proficiency in copywriting
• Experience in image editing software e.g. Photoshop, Illustrator, Canva.
• Experience in writing articles
• Familiar with marketing analytics and building statistical survey for decision making is a plus
• Experience in video editing is a plus
• Have experience in managing social media accounts (Facebook, Instagram, LinkedIn, YouTube) and using services such as Mailchimp

Head of Talent Development x3

As Head of Talent Development you will be in charge of providing the tools for the ICDSS members to develop their data science skills. Among the main tasks, there is the one of organising and delivering the data science workshops. This will be time demanding and you need to be motivated, but you can count on lecture material that was developed in previous years and on the support of other committee members! The three Heads will rotate in delivering lectures. They can also recruit additional advanced members of the society in delivering workshops/ specialist lectures.

You will also be providing general technical support to other activities such as data science projects (research, consulting) and competitions. If you enjoy sharing your knowledge, and helping students getting started into data science, then this is the role for you.

Ideally:

• You are motivated to commit at least 5 hours a week on ICDSS tasks on average
• You have done at least 1 data science project independently or as a team
• You are familiar with basic statistical theory: maximum likelihood estimation, loss function, risk, linear regression, hypothesis testing, p-values, exponential family, Bayes’ theorem
• You are familiar with basic probability theory: continuous and discrete distributions, conditional probability, change of variable formula
• You are familiar with some of these inference methods: SGD, mini-batch SGD, Markov chain Monte Carlo, variational inference
• You are familiar with some of these modelling approaches: SVMs, autoencoders, convolutional neural networks, logistic regression, Gaussian processes, random forest, boosting
• You are familiar with at least one of these languages: Python, R or Julia
• You are familiar with at least one of these frameworks: TensorFlow, PyTorch
• You are comfortable with: Git, Unix

Head of Corporate Relations x2

The Head of Corporate Relations shall lead all of negotiation and partnership activities, collaborating with all team members and focus to attract financial and non-financial support from the external collaborators including sponsors. This will start off as sending many emails to potential new sponsors. Later the role will be involved in calls to present our sponsorship package. After doing so, they will need to maintain a good relationship with sponsors and help communicate the sponsors’ needs to the rest of the team.

Corporate Relation Officer x2

The Corporate Relation Officer works with the Head of Corporate Relations in managing the relationships with our sponsors.

Ideally:

• You are motivated to commit at least 4 hours a week (including weekend) on ICDSS tasks on average
• You are confident in interacting and talking with multiple stakeholders to understand their needs through emails, calls and conversations
• You are familiar with managing key accounts, understanding their business need and making deals/partnerships
• Experience in managing sponsorships in large student societies is a plus

Head of Projects and Competitions x2

Head of Projects shall secure, deliver and support impactful data science projects, providing technical support to and collaborate with corporate relations team. This includes finding open-source datasets/ competitions (e.g. on Kaggle) and assembling teams to work on them. Another option is to work with Research Departments or external organisations (e.g. government, businesses) to work on their projects.

Ideally:

• You are motivated to commit at least 4 hours a week on ICDSS tasks on average
• You have experience in organising teams and have good communication skills
• You are self-motivated and can propose ideas/ competitions to join
• You have done at least 2 data science projects, with at least 1 time as a team (so you can give advice to others)
• You are familiar with basic statistical and probability theory, machine learning techniques
• You are familiar with at least one of these languages: Python, R or Julia

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Timeline

Nominations Open	12:00 07/02/2022 (Monday)
Nominations Close	12:00 04/03/2022 (Friday)
Manifestos Upload Deadline	14:00 08/03/2022 (Tuesday)
Campaigning and hustings begins	14:00 09/03/2022 (Wednesday)
Voting opens	09:00 14/03/2022 (Monday)
Voting ends	14:00 17/03/2022 (Thursday)
Complaints Submission Deadline	17:00 17/03/2022 (Thursday)
Results Announced	18/03/2022 (Friday)